Data Protection

An essential activity for any organisation is the collection and retention of accurate information about those who manage, provide or use the organisation's services. A parish council, like all other organisations, and in accordance with the Data Protection Act 1998, and the General Data Protection Regulations 2018, a duty to ensure that any personal information about staff, councillors and people who use or provide our services, is gathered and processed in accordance with the highest standards.

Hart Parish Council recognises its moral duty to ensure that all such data is handled properly and confidentially  at all times, irrespective of whether it is held on paper or by electronic means. This covers the whole cycle of data collection - obtaining, maintaining and destroying personal data, including security of personal data use.

The Parish Council also has a responsibility to ensure that anyone whose personal information we hold, has appropriate access, upon written request, to details held about them by the Parish Council, and requests will be dealt with in accordance with the Freedom of Information Act 2000.

To this end, the Parish Council has adopted a number of policies and procedures related to the gathering and retention of personal information, and its accessibility.

Click this link to view the Data Protection, Records Management and Security Policy.

Click this link to view the Freedom of Information Publication Scheme.

Hart Parish Council will only keep information about you in order to:

• provide you with the services you require, and to
• provide you with information about these services.

The information we hold about you will only be used for the reason it was obtained.

Hart Parish Council does not share or transfer this information to third parties, other than those involved in the delivery of services to you, in which case you will be asked for your permission, beforehand, to do so.

If you do NOT wish Hart Parish Council to hold your details on file, please contact the Parish Clerk, in writing.

If we do not hear from you, this will be interpreted as an acceptance, on your part, of that you are willing to allow us to keep your data on file.